Project Definition Services
Why should we use it?
The Project Definition service brings together all the relevant members of the client team together with some of their key support staff and suppliers whom the client has chosen to be involved. It provides an opportunity to co-ordinate and produce a comprehensive brief and goals for the project and to focus all the members on the same co-ordinated conclusion.
The outcome is the project is likely to be completed for less cost because unnecessary duplication has been avoided at the outset. Other forums and kick-offs to projects do not produce the same effect.
The Project Definition Service is divided into two parts:
Part 1
The Project Definition Workshop
All the members of the client team who are involved with the project from the client’s perspective are invited to attend. This normally takes one day and through this the following facts are discovered:
- defined scope of works
- agreed success factors
- project deliverables
- risks
- milestones
- specific resource requirements
- accurate budget is set
- accurate time frame is set
- motivates and focuses the many disparate parts of the client team to focus on the project and understand the relevance of their part in it
Part 2
The Project Definition Report
The report takes the outputs from the Project Definition Workshop and produces them in a clear and concise format. It sets the timetable to progress the project, especially the budgetary application and approval process, and provides the project sponsor with the necessary information to create accurate timetables and budgets.
